The membership of the Committee shall consist of the directorates of national survey and mapping organizations or equivalent national agencies of the nations from Asia and the Pacific. The list of nations from the Asia and the Pacific region is advised by the United Nations.However each nation shall nominate a single Representative to the Committee. A number of additional persons may be nominated by the Representative as experts to attend meetings of the Committee.

Members shall make every effort to attend Committee meetings and take actions necessary and appropriate to develop and promote the aims of the Committee and may with the approval of the President represent the Committee at specific functions.

The term of PCGIAP Committee Member representatives shall not be subjected to any particular rule. The replacement of a Member representative shall be made by the Member country.

• The Committee shall elect an Executive Board consisting of:

• - The President
• - The Vice President
• - Secretary,
• - and up to nine other Members

• The term of the Executive Board shall be the period between United Nations Regional Cartographic conferences, currently about three years.
• The President, Vice President, Secretary and Executive Board Members shall be elected at the Committee meeting held in conjunction with the United Nations Regiona l Cartographic Conference for Asia and the Pacific (UNRCC-AP).
• The President, Vice President and Secretary may be re-elected, but shall not serve more than two consecutive terms in that office.
• If a vacancy occurs in the Presidency during the period between UNRCC-AP meetings, the Vice President shall act in that capacity until the next Committee meeting, at which a President shall be elected.
• If a vacancy occurs in the Vice Presidency or Secretary during the period between UNRCC-AP meetings the Executive Board may nominate a member of the Board to act in that capacity until the next Committee meeting
• In the event of any other vacancy occurring in the Executive Board in the period between the UNRCC-AP meetings, the Executive Board, after consultation with the respective national member organization, shall appoint a replacement from the same nation if that nation has someone available, and if not, then nominations will be sought from other member nations, as the replacement member to serve until the next UNRCC-AP meeting. Should more than one nation nominate to fill the vacancy, an election by the Committee will be held to determine the new Board member.
• Each Working Group shall, where possible, be chaired by a member of the Executive Board, but if this is not the case then Chairs of Working Groups will be ex officio members of the Executive Board, and be in addition to the defined Executive Board positions.

The functions and responsibilities of the Executive Board shall be to:-

• plan and coordinate the Committee work program between plenary sessions of the Committee;
• in consultation with the United Nations, plan and manage the activities that the Committee undertakes for the UNRCC-AP;
• manage the continuing administrative affairs of the Committee;
• define, monitor and assess the regional spatial data infrastructure;
• make recommendations on objectives, and on activities and work programs to the Committee;
• arrange and manage publications including directories, internet sites and promotional material, and to distribute appropriate documents to Members, individuals and organizations concerned;
• coordinate funding proposals to aid agencies;
• prepare and submit reports on activities of the Committee to the UNRCC-AP;
• take opportunities to give presentations to related bodies such as ISO/TC211, ISCGM, the GSDI Steering Committee and other bodies (contained in the schedule referred to under Article 6 of these Statutes), at conferences and other relevant events.

• The Executive Board shall meet at least once a year. The date and place shall be determined by the Executive Board and an official meeting shall consist of at least fifty per cent of the members of that Executive Board.
• The meetings of the Board shall be governed by the Rules and Procedures set down for the Committee.
• The President shall chair the meetings of both the Committee and the Board.
• The Executive Board should operate primarily through e-mail, with ad hoc meetings between the full Committee meetings only as required.

• Working Groups may be established, with the approval of the Committee, to carry out the objectives of the Committee.
• Working Groups may initiate and terminate projects in areas of concern to the Committee.
• Working Groups shall report regularly and at not less than six monthly intervals to the Committee on their activities, together with recommendations for consideration by the Committee.
• Each Working Group shall, where possible, be chaired by a Member of the Exectuive Board, but in the case of a Working Group Chair not being a Board Member then he/she will be an ex officio member of the Board.
• Working Group Chairs are able to appoint coordinators for key activities within their work program and these coordinators would report to the Working Group Chairs.
• In so far as they are applicable the Rules and Procedures set down for the Committee shall apply to the proceedings of the working groups.